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How to Send Mail from a Custom Email Address with Gmail

You can set up Gmail to let you send messages using any of your email addresses right from its web app.

Gmail: Your Inbox and Your Outbox—No Matter the Email Address

Do you find Gmail so great, grand and grandiose that you want to handle all your email in it, not just messages you receive at your @gmail.com address? It's probably easy to forward your work mail, for example, to your Gmail account, but the replies with your Gmail address in the From: line do not look too good, do they?

 

Fortunately, you are not limited to your Gmail address when sending mail from Gmail. You can set up "accounts" for any of your addresses and use them to appear in the From: header.

 

Send Mail from a Custom Email Address with Gmail

Click the Settings gear icon (?) in Gmail.

Select Settings from the menu that has appeared.

Go to Accounts and Import.

Click the Add another email address you own link.

 

 

1. Click the "Add another email address" link

Click the
Click the "Add another email address" link. 

  

2. Enter the desired email address under "Email address:"

Enter the desired email address under 
  • Enter the desired email address under Email address:.
    • Make sure you can receive emails at this address. You can only add email addresses that belong to you to Gmail.
    • Optionally, click Specify a different "reply-to" address and type the email address again. If you do not set the Reply-To: address, replies to your messages may go to your Gmail address. 
  • Click Next Step ??.

 

 

3. Now click "Send Verification"

Now click
  • Now click Send Verification
 
 

4. Close the "Gmail - Add another email address" window

Close the 
  • Close the Gmail - Add another email address window. 
 
 

5. Check for new email in your email client

Follow the verification link in the
  • Check for new email in your email client and follow the verification link in the Gmail Confirmation - Send Mail as... message. 
 
 

6. Close the "Confirmation Success!" window

Close the 
  • Close the Confirmation Success! window. 
 
 

7. Verify your new email address appears in the "Accounts" section

Verify your new email address appears in the 
  • Verify your new email address appears in the Accounts section of your Gmail settings.
    • Optionally, click make default to make it your new default when sending mail from Gmail. 
 
 

8. Select the desired email address from the "From:" drop-down menu

Select the desired email address from the 
  • Select the desired email address from the From: drop-down menu when composing mail in Gmail.

  

Done!!

 

 

Additional notes:

If you have an SMTP server for the email address (which you would use to set up the address in a desktop email program such as Outlook or Mozilla Thunderbird, for example) and would like to avoid your Gmail address appearing in messages you send using the newly added address (see below):

Make sure Send through example.com SMTP servers is selected.

Enter the SMTP server name under SMTP Server:.

Type your email user name — typically either your entire email address or the part preceding '@', which Gmail has already entered for you — under Username:.

Enter the email account password under Password:.

If the SMTP server supports secure connections, make sure Always use a secure connection (SSL) when sending mail is checked.

Verify the SMTP port is correct; with SSL enabled, 465 is the norm; without, 587.

Click Add Account ››.

 

  

Custom Gmail From: Addresses, "On Behalf Of…" and SPF

When you send mail using an address different from your main @gmail.com address through Gmail servers (instead of an external SMTP server set up for the address), Gmail will add your Gmail address in the email's Sender: header.

This makes sure the message complies with sender authentication schemes such as SPF. While the address in the From: line may not specify Gmail as a valid origin, the Gmail Sender: header makes sure the message does not raise red alerts for spam and fraud detection systems.

Some recipients (those using Outlook, for example) may see your message coming from "…@gmail.com; on behalf of…" you at your other email address.

(Updated August 2016)